Privacy Policy

Your privacy and personal data protection are our top priorities

Last updated: July 3, 2025

1. Introduction

Sharon Spa ("we," "our," or "us") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our services or visit our website.

2. Information We Collect

2.1 Personal Information

  • Name, email address, and phone number
  • Date of birth and gender (for age-appropriate services)
  • Emergency contact information
  • Payment and billing information
  • Health information relevant to spa treatments

2.2 Automatically Collected Information

  • IP address and browser information
  • Device information and operating system
  • Website usage data and analytics
  • Cookies and similar tracking technologies
  • Location data (with your consent)

2.3 Health Information

  • Medical conditions and allergies
  • Pregnancy status and related considerations
  • Current medications that may affect treatments
  • Previous spa treatment history and preferences
  • Special accommodation requirements

3. How We Use Your Information

3.1 Service Provision

  • Processing and managing your bookings
  • Providing personalized spa treatments
  • Communicating about appointments and services
  • Ensuring your safety during treatments
  • Processing payments and handling billing

3.2 Communication and Marketing

  • Sending appointment confirmations and reminders
  • Providing updates about new services and promotions
  • Responding to your inquiries and feedback
  • Conducting customer satisfaction surveys
  • Sending personalized recommendations

3.3 Business Operations

  • Improving our services and customer experience
  • Analyzing website usage and performance
  • Complying with legal and regulatory requirements
  • Protecting against fraud and security threats
  • Maintaining business records and analytics

4. Information Sharing and Disclosure

4.1 We Do Not Sell Your Information

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

4.2 Limited Sharing

We may share your information in the following circumstances:

  • With service providers who assist in our operations
  • When required by law or legal process
  • To protect our rights and prevent fraud
  • In case of business transfer or merger
  • With your explicit consent

5. Data Security

5.1 Security Measures

  • SSL encryption for all data transmission
  • Secure servers with restricted access
  • Regular security audits and monitoring
  • Employee training on data protection
  • Physical security measures at our facilities

5.2 Data Retention

  • Personal information is retained only as long as necessary
  • Health records are kept according to legal requirements
  • Inactive accounts may be archived or deleted
  • You can request deletion of your data at any time

6. Your Rights and Choices

6.1 Access and Control

  • Access your personal information we hold
  • Update or correct inaccurate information
  • Request deletion of your personal data
  • Opt-out of marketing communications
  • Request data portability

6.2 Cookie Management

  • Control cookie preferences through browser settings
  • Opt-out of analytics tracking
  • Disable non-essential cookies
  • Clear existing cookies from your device

7. Children's Privacy

Our services are not intended for children under 18 years of age. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately.

8. International Data Transfers

Your information may be processed and stored in countries other than Malaysia. We ensure appropriate safeguards are in place to protect your data in accordance with applicable privacy laws.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on our website and updating the "Last Updated" date. We encourage you to review this policy periodically.

10. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Data Protection Officer

Sharon Spa

📍 Georgetown, Pulau Pinang

📞 601112914118

✉️ privacy@sharon-spa.com

✉️ info@sharon-spa.com

11. Legal Basis for Processing (GDPR)

For users in the European Union, we process your personal data based on:

  • Contract: To provide spa services you've booked
  • Consent: For marketing communications and optional features
  • Legitimate Interest: For business operations and security
  • Legal Obligation: To comply with applicable laws